Job Description

Job Description

Job Description

We are looking for an Accounting Assistant to join a busy finance team on a contract-to-permanent basis. This position is well suited for someone who enjoys detailed transactional work, can keep pace in a high-volume environment, and takes pride in accuracy across payables, receivables, and administrative support. The role will contribute to day-to-day accounting operations while helping the team stay organized and prepared during peak reporting and audit periods.

Responsibilities:
• Manage a steady stream of vendor invoices each week, ensuring charges are coded correctly and reviewed for tax treatment, asset categorization, and overall accuracy.
• Support recurring payment processing by preparing documentation for large check runs and helping maintain smooth invoice routing from receipt through approval.
• Update and maintain vendor records, keeping account details organized and current to support reliable payment activity.
• Provide general accounting and clerical assistance through data entry, recordkeeping, and management of both digital files and paper documents.
• Assist with basic accounts receivable duties, including preparing and sending customer invoices as needed.
• Examine incoming invoices carefully to identify pricing issues, coding errors, or other discrepancies before processing.
• Contribute to the accounting team’s readiness during year-end close activities and state audit review periods by completing assigned support tasks promptly.
• Work across several accounting and timekeeping platforms, adapting to different systems used for payables, payroll, fixed assets, and billing.
• Help reduce administrative workload for senior accounting staff by handling routine transactional and organizational tasks efficiently.• Associate’s degree in Accounting is required.
• Previous accounts payable experience is strongly preferred.
• Ability to process a high volume of invoices with consistent accuracy and close attention to detail.
• Working knowledge of invoice coding, including expense allocation, sales tax handling, and account classification.
• Familiarity with accounts receivable support and general accounting office procedures.
• Experience using accounting software such as Sage, QuickBooks, or similar business systems.
• Strong organizational, clerical, and data entry skills with the ability to manage multiple priorities.
• Dependable and self-directed approach, with the confidence to step into accounts payable responsibilities with limited training.

Job Tags

Permanent employment, Contract work, Work at office

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