Job Description

Job Title: Associate Proposal Writer (Energy / Utilities)

Location: Houston, TX 77002

Duration: 8 months (possible extension)

Pay Rate: $36.23–$39.85/hour (W2)

Schedule: Standard business hours (Hybrid – Monday to Thursday)

Job Summary

The Proposal Writer is part of the Proposal Services team and is responsible for developing high-quality, persuasive business proposals. This role combines technical writing with strategic messaging, supporting responses to customer solicitations while collaborating with cross-functional teams. The ideal candidate will create compelling value propositions, manage proposal content, and ensure accuracy, compliance, and consistency across all submissions.

Key Responsibilities

• Review, analyze, and summarize solicitation requirements from sales, marketing, and other channels
• Lead cross-functional kickoff meetings to define response strategies
• Prepare responses for RFIs, RFPs, RFQs, ITBs, and other business proposals
• Develop presentations for prospective and existing customers
• Collaborate with internal teams (Sales, Technical, Operations, Marketing, Legal, etc.) to gather proposal content
• Maintain and expand the proposal content library and templates
• Research, fact-check, and ensure alignment with publicly available company information
• Consolidate and edit content from multiple contributors into cohesive proposals
• Proofread and perform quality checks to ensure error-free deliverables
• Create graphics, diagrams, and visual elements aligned with brand guidelines
• Ensure compliance with all solicitation requirements and submission deadlines
• Manage multiple proposal requests, timelines, and priorities
• Translate technical and commercial inputs into clear, persuasive messaging
• Handle administrative tasks such as portal submissions, approvals, and documentation
• Continuously improve proposal templates and processes based on feedback and best practices
• Align proposal processes with industry standards (APMP)
• Obtain or maintain APMP Foundation Certification (if not already certified)

Required Qualifications

• Bachelor’s degree in English, Journalism, Communications, or related field
• Minimum 4+ years of professional writing experience
• Strong written and verbal communication skills
• Proven project management skills and ability to meet tight deadlines
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, SharePoint)
• Experience using AI writing tools (e.g., ChatGPT, Copilot) with strong editing judgment

Preferred Qualifications

• Experience responding to government (federal/state) solicitations
• Knowledge of North American gas and power markets
• Familiarity with proposal tools like Responsive, Loopio, or Qvidian
• APMP Foundation Certification

Skills and Competencies

• Excellent attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong collaboration skills across cross-functional teams
• Problem-solving mindset with a proactive attitude

Working Conditions

• Open office, hybrid environment
• Occasional overtime based on project needs
• Up to 5% travel for internal meetings

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