Job Description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Payroll Specialist based in United States .

You will join a global, mission-driven environment where accurate and compliant payroll processing is essential to supporting employees across multiple regions. In this role, you will take ownership of end-to-end payroll operations across the U.S. and Canada, ensuring employees are paid correctly and on time while maintaining strict regulatory compliance. You will act as a key subject matter expert, partnering closely with Finance, People & Culture, and external vendors to support seamless payroll delivery. This position requires strong attention to detail, analytical rigor, and confidence navigating multi-country payroll complexities. You will also contribute to audits, reconciliations, system improvements, and year-end processes, playing a central role in operational integrity. The environment is collaborative, detail-oriented, and impact-driven, with a strong focus on employee experience and accuracy. This is an opportunity for an experienced payroll professional who enjoys ownership, precision, and cross-functional collaboration.

Accountabilities:

• Process biweekly payroll for salaried and hourly employees across the U.S. and Canada using ADP Workforce Now with a high level of accuracy and compliance.
• Audit payroll data and reconcile payments across departments, locations, and countries, ensuring proper application of payroll policies.
• Prepare payroll journal entries and support month-end and year-end reconciliation processes.
• Ensure compliance with all applicable U.S. federal/state and Canadian federal/provincial payroll regulations.
• Administer employee deductions and contributions including 401(k) and RRSP programs, as well as related benefits.
• Serve as the primary point of contact for payroll inquiries from employees, internal stakeholders, and external vendors.
• Resolve payroll discrepancies and support audit requests from internal and external parties.
• Support system updates, upgrades, and process improvements within payroll platforms.
• Document payroll processes and support training or knowledge sharing as required.
• Assist with year-end reporting, compliance activities, and payroll-related audits.

Requirements:

• 5+ years of hands-on payroll experience managing U.S. and Canadian payroll.
• Strong expertise in ADP Workforce Now or similar payroll systems.
• In-depth knowledge of payroll regulations, compliance requirements, benefits administration, and year-end processes.
• Proven experience with payroll reconciliations, journal entries, and financial reporting support.
• Strong analytical and problem-solving skills with high attention to detail.
• Ability to communicate effectively with internal stakeholders and external partners, including senior leadership.
• Payroll certification (PCP, CPM, FPC, CPP) or background in accounting/finance strongly preferred.
• Experience working in multi-jurisdictional payroll environments.
• Strong organizational skills and ability to manage deadlines in a structured and accurate manner.

Benefits:

• Competitive part-time role with a full-time equivalent salary range of $55,000 – $62,000 CAD .
• Flexible working arrangement with remote work options.
• Opportunity to work in a global, multi-country payroll environment.
• Collaborative and supportive team culture focused on accuracy and accountability.
• Exposure to international payroll operations across the U.S. and Canada.
• Involvement in process improvements, system enhancements, and payroll modernization initiatives.
• Opportunity to contribute directly to employee experience through accurate and timely payroll delivery.

How Jobgether works:

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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