Skilled Volunteer: Wix Automations & Email Workflow Setup (Nonprofit, Remote) Job at SMILE Fund, Carlsbad, CA

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  • SMILE Fund
  • Carlsbad, CA

Job Description

We’re a nonprofit charity using a Wix template website and we urgently need a volunteer to set up form auto‑responses + a simple workflow (email confirmations + routing based on completeness and location).

This is a clearly defined, short-term volunteer project (5–10 hours total) with portfolio permission, LinkedIn reference, and potential future paid work.

What you’ll do

  • Configure Wix Forms → Content Manager (CMS)
  • Set up case statuses and automated emails (SF‑01…SF‑09)
  • Trigger the correct email based on form completeness + applicant location (San Diego / Los Angeles / other)
  • Test end‑to‑end and provide a short handoff doc (how to edit templates, update statuses, etc.)

Responsibilities

  • Review our written setup notes and message flow chart (we provide both)
  • Configure Wix:
    • Wix Forms / custom form handling
    • Content Manager (CMS Collections + fields)
    • Wix Automations and/or Triggered Emails
    • Optional: Velo by Wix (JavaScript) for branching logic, status updates, and internal notifications
  • Ensure emails trigger reliably and match the intended stage
  • Provide clear documentation and a quick walkthrough (15–30 minutes)

Job Requirements

  • Experience with Wix Editor and publishing changes safely
  • Experience with at least two of the following:
    • Wix Forms
    • Wix Automations
    • Wix CRM / Triggered Emails
    • Wix Content Manager (CMS Collections / datasets)
  • Comfortable testing workflows (form submission → status → email)
  • Reliable communication (quick updates during the short project)

Work Experience

Any one of the following is great:

  • 1+ year of hands-on Wix site work (freelance, personal, nonprofit, or agency), or
  • A portfolio with 1–2 Wix projects showing forms + automations, or
  • A bootcamp / self-taught developer with real examples of workflow automations

Preferred Additional Experience

  • Velo by Wix (JavaScript) experience
  • Basic understanding of CRM-like workflows (statuses, routing, logging)
  • Experience handling sensitive data carefully (PII)

If you have Wix automations / Content Manager experience (Velo a plus), please reply with:

  1. Your availability this week
  2. Any Wix automation examples (even screenshots)

Job Tags

Temporary work, Work experience placement, Freelance

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